🧲
The lead machine
Form fill → AI qualification → CRM entry → WhatsApp conversation → booked call. Every lead touched in under a minute, zero humans involved, every step logged.
AI workflow automation
Automation that removes the manual work between your tools.
Your team copy-pastes between apps all day. We build the layer that does it for them — capture, qualify, sync, chase, approve, report — with LLMs doing the reading and writing, and your tools finally talking to each other.
What we build
Six automations that hand you hours back.
📑
Document processing
Invoices, contracts, resumes, PDFs of any shape — read by an LLM, structured into clean rows and filed into the right system. No more manual data entry.
✋
Human-in-the-loop approvals
Refunds, discounts, flagged content: the flow pauses, the right person gets approve/deny buttons in Slack or WhatsApp, and the flow resumes on their call. Fully logged.
🚨
Ops monitoring & alerts
Stockouts, failed payments, SLA breaches, angry-sentiment messages — detected the moment they happen and routed to the one person who can fix them.
🏭
Back-office autopilots
Onboarding sequences, review requests, dunning, reactivation, weekly reports — the recurring work that quietly eats a salary, running untouched for months.
🩹
Self-healing reliability
Retries, fallbacks, dead-letter queues and instant alerts are built into every flow we ship. When an API hiccups at 3am, the system absorbs it — and tells you at 9.
Every build includes
Production plumbing, not demo workflows.
- Built in your instance — your n8n, your credentials, your data. You own every node.
- Failure engineering — retries, fallbacks and dead-letter queues, drilled with real failure tests.
- Live alerting — Slack or email the moment anything needs a human.
- Runbook documentation — every workflow mapped and explained, so anyone can maintain it.
- LLM judgment where it helps — reading, classifying, drafting; deterministic code where it doesn't.
- 30 days of tuning — we watch it run on live data and tighten the edges, included.
Built on proven rails
The stack we ship in production.
- n8n
- Make
- Zapier
- WhatsApp Business API
- Claude
- GPT
- Airtable
- Google Workspace
- Slack
- HubSpot
- GoHighLevel
- Stripe
- Shopify
- Twilio
- Supabase
- REST / webhooks
n8n is our default — self-hostable, auditable and free of per-task pricing. Where Make or Zapier already run your business, we build there instead. The principle: your infrastructure, your rules.
How it ships
From manual mess to autopilot in 3–5 weeks.
Workflow audit
We shadow the process and map every manual step, handoff and copy-paste — then price the automation fixed.
Build in your instance
Nodes, credentials and flows all live in your n8n. You see it working with test data on day 3.
Failure drills
We break it on purpose: dead APIs, bad data, duplicates. It has to survive all of them before launch.
Launch + runbook
Live with alerts and a written runbook. We watch the first 30 days and tune the edges.
From $6,000 — live in 3–5 weeks
Fixed-price scope signed before work starts. n8n is free self-hosted or from $20/month cloud; model usage is typically $50–$400/month — billed to your own accounts, never marked up.
Proof, not promises
Arbor & Oak — e-commerce furniture brand
Four people were doing the work of a workflow.
Orders, exceptions, refunds, supplier emails and daily reports ran on copy-paste. We rebuilt operations as 14 connected n8n workflows with LLM reading and drafting — and a human approval step wherever money moved.
31 hrssaved / week
0.1%exception rate
14workflows, one system
31hof manual work removed every week
Questions
What buyers ask before automating.
Which tools can you connect?
Over 120: HubSpot, GoHighLevel, Salesforce, WhatsApp Business API, Stripe, Shopify, Slack, Google Workspace, Notion, Airtable, Cal.com, Twilio — plus any custom REST or webhook API. If it has an API, it can be automated.
What happens when an automation breaks?
Every workflow ships with retries, dead-letter queues and instant alerts. API changes are covered under the care plan — we patch the flow, usually before you notice. Nothing fails silently.
Do you build in our n8n or yours?
Yours, always — self-hosted or n8n Cloud. The instance, credentials and workflows belong to you, documented so any developer can take over. No lock-in is a design principle.
How much does automation cost?
A single end-to-end automation starts at $6,000 fixed-price, live in 3–5 weeks. Multi-system platforms run to $40,000. n8n is free self-hosted or from $20/month cloud; model usage is typically $50–$400/month.
Can a human approve a step mid-flow?
Yes — human-in-the-loop is a standard pattern. A $1,850 refund, a flagged clause, a discount request: the flow pauses, pings the right person with approve/deny buttons and resumes on their decision, fully logged.
Pairs well with
AI Voice AgentsLet the machine start with a phone call — answered, qualified and booked by voice.Explore →
CRM + AI ImplementationAutomations are only as good as the system of record they write to.Explore →
Data & AI AnalyticsEvery automated step becomes a measurable datapoint on one dashboard.Explore →
What's still done by hand?
Book a free 30-minute strategy call. Show us your most painful manual process — we'll map the automation, name the hours it returns and give you a fixed price on the spot.